Where to request
Birth certificates for people born in Waukesha County are issued by the Wisconsin Vital Records Office, the central state agency in Wisconsin. The county itself does not maintain a separate registry of certified birth certificates; all requests are routed through the state office.
If the birth occurred before statewide registration began in 1907, the state office will refer you to the Waukesha County Clerk or to the Wisconsin State Archives, where pre-registration records (when they exist) are typically held.
Issuing office details
| Primary office | Wisconsin Vital Records Office |
|---|---|
| State address | 1 W. Wilson St, Room 158, Madison, WI 53703 |
| State phone | (608) 266-1373 |
| State website | https://www.dhs.wisconsin.gov/vitalrecords/ |
| Standard turnaround | 4-6 weeks by mail |
Fees
- Birth records: $20
- Death records: $20
- Marriage records: $20
- Divorce records: $20
Counties may charge their own fees in addition to or in place of the state fee for marriage and divorce records. Confirm with the Waukesha County Clerk's office before mailing payment.
How to order
By mail
Download the application form from the official Wisconsin office page at https://www.dhs.wisconsin.gov/vitalrecords/ (for state-issued records) or from the Waukesha County website (for county-issued marriage and divorce records). Include a clear photocopy of an acceptable photo ID and a money order for the fee.
In person
For state-issued records, walk-in service is available at the central office in the state capital — see the address in the table above. For county-issued marriage and divorce records, walk-in service is available at the Waukesha County courthouse during regular business hours; bring photo ID and the fee in cash, money order, or card.
Online
Wisconsin's state office partners with VitalChek for expedited online ordering of birth and death certificates. Many county clerks now also offer online ordering for marriage records through their own portals or through VitalChek; check the Waukesha County Clerk's website for the current option.
What you'll need
- Full legal name on the certificate, including any maiden or alternative names.
- Date of the event (or a date range, for older or uncertain records).
- Place of the event — at minimum, the city or township within Waukesha County.
- For births: parents' full names, including mother's maiden name.
- For deaths: spouse's name (if any) and approximate age at death.
- For marriages: both spouses' full legal names at the time of marriage.
- For divorces: case number if known, otherwise both parties' full legal names and the year of the divorce.
- A clear copy of acceptable photo identification.
- A money order or cashier's check for the fee, made payable as instructed by the office.
For estate executors handling multiple certified copies at once, this estate-administration document checklist explains how many certified copies you typically need and which institutions will accept a single copy versus require their own original.
Common pitfalls
The most common reasons a request to Waukesha County or to the Wisconsin Vital Records Office is delayed:
- Wrong office. Sending a marriage record request to the state office in a county-issued state, or vice versa, simply gets the application returned weeks later.
- Insufficient identification. Photocopies must be clear, in color where possible, and unexpired.
- Wrong fee. Personal checks are sometimes refused; out-of-state checks even more often.
- Restricted record. If you are not the registrant or an immediate family member, expect the office to require additional documentation of your eligibility.