West Virginia Vital Records

Where to request West Virginia vital records

Statewide vital records for West Virginia are held by the West Virginia Vital Registration Office, which is the central registration agency for births and deaths that occurred anywhere in the state. Statewide registration in West Virginia began in 1917; events before that year are usually only available through county or town clerks, the State Archives, or church registers.

Fees

• Birth records: $12
• Death records: $12
• Marriage records: $12
• Divorce records: contact circuit clerk

Fees are subject to change without notice; always confirm the current amount on the office's official page before mailing payment. Most offices accept money orders and cashier's checks; personal checks may be accepted from in-state residents but are sometimes returned.

Choose a record type

How West Virginia handles each record type

Birth and death records. Both are held centrally by the West Virginia Vital Registration Office. You may order by mail using the office's standard application form, in person at the central office during business hours, or through the state-approved online vendor (typically VitalChek). Orders for older records (generally more than 75 years for births, 50 years for deaths) may be referred to the State Archives or to the county where the event occurred.

Marriage records. Many states delegate marriage record-keeping to the county clerk of the county that issued the license. The state-level entry above tells you whether West Virginia centralizes these or refers requesters to county clerks. If county-level, you will need to identify the county where the license was applied for.

Divorce records. A certified divorce decree must be obtained from the court that entered the judgment — typically the superior court, district court, or circuit court of the county where the case was filed. The state office can usually confirm that a divorce occurred but will refer you to the relevant court for a certified copy.

Counties in West Virginia

Marriage licenses and divorce decrees in West Virginia are typically obtained at the county level. Below are the most populous counties; pick a county to see record-by-record guidance for its courthouse.

• Kanawha County
• Berkeley County
• Cabell County
• Wood County
• Monongalia County
• Raleigh County
• Harrison County
• Jefferson County
• Mercer County
• Marion County
• Putnam County
• Marshall County

Travelers preparing apostille or international-use copies should also consult an authoritative US apostille primer before mailing the certificate to the Secretary of State.

Frequently asked questions about West Virginia vital records

Can someone in another state order a West Virginia birth certificate for me?

Generally, no. West Virginia restricts full certified copies of birth and death records to the registrant, immediate family, and legal representatives. A friend, distant relative, or attorney without a court appointment will usually be turned away. The fastest path for an out-of-state requester is to mail a notarized application themselves (with the fee and ID copy) directly to the office at the address above.

Are West Virginia vital records public?

No. Like every US state, West Virginia treats recent vital records as confidential and restricts who may order certified copies. Older records — typically births older than 75-100 years and deaths older than 25-50 years — may transition to "public" or "informational" status and become available to genealogists.

What if the office cannot find my record?

If the central office returns a "no record found" letter, the most common explanations are (a) the event occurred before statewide registration began in 1917, (b) the event was registered under a slightly different name or date, or (c) the record was filed only with a county or town clerk. The next steps are to broaden the search by date, contact the county or town where the event occurred, and — for very old records — check the State Archives.